Ace Recruitment Candidate Privacy Policy

This privacy policy sets out how Ace Recruitment uses and protects information that you give us to assist you in your search for work. We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified then you can be assured that it will only be used in accordance with this privacy statement.

This policy will be updated in accordance with legislation and displayed on our website www.acerecruitmentkent.co.uk. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 25th May 2018.

This statement explains how we process personal data received into our organisation. When you register with Ace Recruitment you MUST consent to us collecting and storing your personal information. You will not be able to submit your enquiry or details to Ace Recruitment without consenting to us storing your personal data via our website www.acerecruitmentkent.co.uk this may include but is not restricted to your name; contact details; address; employment history; mobility and education.

During telephone conversations and face to face interviews we may collect personal information with regard to employment preferences, strengths and work experience which may be stored on your personal record. This information facilitates our ability to support your job search and to provide a basis for recommendation when short-listing candidates for a particular role. By explicitly providing consent when you register with Ace Recruitment you are providing permission for our storage of this information. Ace Recruitment will never share personal information or a Curriculum Vitae with a third party without your explicit consent.

Due to the nature of executive recruitment, a significant number of candidates reconnect with our organisation periodically. It is not uncommon for this to occur years after we have placed them in a role. For this reason, your consent includes explicit consent to retain your personal details until such time as you wish us to delete your records from our database or refrain from further engagement.

What we collect

We may collect the following information:

  • Name, and job title
  • contact information including email address
  • demographic information such as postcode, preferences and interests
  • work history and other information relevant to securing work for you
  • For temporary workers and permanent employees tax information, bank details

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Internal record keeping.
  • To help you secure work
  • We may periodically send promotional emails about new roles which we think you may find interesting using the email address which you have provided.

We may on occasion contact candidates stored in our database who are not actively looking for a new role. When you contact Ace Recruitment you may be asked to tick a box indicating that you consent to us storing the personal data you have provided. By providing consent to our storage of your personal data you are also providing consent to us contacting you if we receive details of a role which specifically matches your career aspirations.

Security How we protect your information

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.

Under the GDPR you have the right to ask for access to your personal information. Once Ace Recruitment have verified your identity we will provide the information you requested within 30 days.

Finding you work How we share your information

Once interviewed, your information will be used to assist in your search for work, and as part of our doing so, you consent to your cv being released to 3rd party clients. Once released, your information will be subject to the GDPR policy of that client and therefore, we cannot be responsible for the protection and privacy of that information. You have the right to confirm the names of the companies to which it is released and to confirm their privacy policy.

Advertisement Response and Web Based Enquiries

Information submitted in response to an advertisement will be considered within 7 days of response, and the details deleted thereafter, unless your consent to retain them is granted.

How long do we keep your information For

Permanent Members of Staff 2 years
Candidates seeking work: up to 24 months.

Controlling your personal information

You may choose to request for your information to be deleted, or released to a 3rd party of your choice, at any time by contacting:

Office Manager admin@acerecruitmentkent.co.uk 01732 746622

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.

If you are concerned about a data breach at any time, please contact Ace Recruitment; if we become of aware of a data breach, we will inform the ICO and the person for whom the data has been breached.